Privacy Policy

Privacy and Cookie Notice
Further information was added to the policy on 30th September 2021.

Introduction

Patriotic Alternative (“the Party”) respect individuals’ rights over their
personal data. We are committed to ensuring that people are treated
fairly in everything we do. This Privacy and Cookie Notice (“Notice”)
outlines this.

Where this Notice refers to ‘personal data’ it is referring to data about
you (or other living people) from which you (or they) could be
identified – such as name, date of birth or contact details.
This Notice applies to all personal data processed by the Party about
its members and members of the public. This includes data gathered
via third parties, such as social media sites, and which is therefore
also covered by their own Privacy Policies.

This policy was last updated on 2nd May 2018. Any updates will be
posted to this version of the policy. If you wish to see a previous
version of the policy, or have any other questions, please get in touch.

The Party may collect personal data

from you via means such as:

In person, when you speak to one of our representatives or volunteers
Through a telephone call, either where you call us or we call you
On paper, such as if you return a printed survey or a reply slip on a leaflet
Digitally, such as if you fill in a form on a website or interact with the party online
When you offer or ask about volunteering, or take part in party activities
When you enter into a transaction with the party, such as donating, joining, purchasing a product or paying for an event
Indirectly from other public records or sources, including the full electoral register which the party is legally entitled to
On social media platforms, where you have made the information public, or you have made the information available in a social media forum run by the Party

We may collect personal data about you such as:

Name
Contact details (e.g. email address, address, telephone / mobile number)
Date of birth
Future communication preferences
Information about your financial transactions with the Party
Racial or ethnic origin
Family details
Political opinions
Religious or other beliefs
Other demographic information
Information about your home (e.g. whether it is a flat or house)
Issues you raise
Topics you are interested in

We may also collect information when you interact with the party
digitally, such as by visiting one of our websites or communicating
with one of our social media channels. This may include additional
data to that above, such as:

Your IP address
Your device, browser or operating system
Details of the links that you click and the content that you view
Your username or social media handle
Any other information you share when using third party sites
(e.g. sending a tweet or using the Like function on Facebook)
We may also place one or more cookies on your device. For
further details on this, see
https://patrioticalternative.org.uk/cookies-policy/.

We may also collect information about you from other public sources,
such as the Land Registry, Companies House or other commercially
available sources. We only do so where those sources are lawfully
permitted to share the data with us and where we have a legal basis
to process data from such sources. This may include, for example,
checking the eligibility of a potential donor and may include additional
data to that above, such as:

Lifestyle and social circumstance
Goods or services purchased
Charities you support

How we may use your personal data

We may use your personal data to further our objectives, share it with
our elected representatives and/or contact you in future. Examples of
the way we may use your data include to:

Contact you to canvass for political support
Understand your views and issues important to you
Process surveys you have participated in
Tell you about policies, campaigns or individuals that may be of interest to you
Respond to queries that you raise with us
Administer offers or applications to volunteer for the party or to become, remain or cease being a member of or candidate for the party
Conduct fundraising activities, including checking your eligibility to donate
Manage our sites and services

For more specific information about how we use your data for these
activities, and the legal basis on which we rely to process your data in
this way, please see the ‘Why the Party is allowed to use your
information in this way’ part of this Notice.

If you have provided us with your email, mobile phone number or
landline phone number and we have a legal right to use them for such
purposes, we may use that information to contact you to promote
causes and campaigns that we support, such as by sending you an
email, online advert, or a text message.

We will respect any registration you hold with the Telephone
Preference Service (TPS) except where you have opted in to receive
phone calls on that number from us.

You may opt out of communications from us at any time
https://patrioticalternative.org.uk/unsubscribe.

Depending on how and why you provide us with your personal data it
may be shared within the Party (i.e. between local, regional and
national parts of the party and with our elected representatives) or
with companies that provide services to the Party (“service
providers”).

In addition, we may share your personal data with third parties when
we are required to do so by law (for example, with the Police where
they ask us to assist them with their investigations).
However, save for the limited circumstances noted above, we will
never pass your personal data to any unrelated third parties unless
you have given us your permission to do so. For example, where you
have signed a petition and are clearly informed that this petition will be
presented to a third party.

Why the Party is allowed to use your information in this way

The Party is registered with Companies House in the UK; our work is
designed to promote our values and to engage UK citizens in the
democratic process.

Accordingly, our work is considered to be of substantial public interest.
Because of that public interest basis we are entitled to process
sensitive personal data which relates to your political opinions, and
your personal data more generally, for the purposes of enabling us to
perform our work effectively. Specifically, that processing may include
using those aspects of your personal data to help us to plan and
execute political campaigns, canvass for your support (such as by
visiting or calling you), raise funds, and perform casework that relates
to you and your local community.

You do the right to ask us to stop processing your data for these
purposes, and you can read details about those rights here. In
addition to the above we may also process your data for other
purposes where you ask us to, or enter into a relationship with us that
requires us to.

For example, if you choose to join us as a supporter we will need to
process your personal data to record that you have given us your
support in this way. A contract will be put in place between you and us
and we will process your personal data to the extent that we need to
in order to fulfil our obligations under that contract.
Similarly, you may from time to time give us your consent to send you
communications by e-mail (or similar mediums) which promote our
work. Where you do that we will use your details to send you those
kinds of communications until you tell us otherwise. Should you ever
ask us to stop sending those kinds of communications we will hold
your details on file to ensure that we respect that request – we justify
that retention on the basis that we have a legitimate interest in holding
your data in that way.

Finally, where we have received your personal data in the various
ways described above, we may continue to hold it as part of our
records after the relevant processing has stopped. We hold data in
this way because we have a legitimate interest in doing so.
Specifically, where you have been a member or a volunteer (or have
otherwise engaged with us such as by attending a conference or
event, or by responding to a survey or questionnaire) we have a
legitimate interest in holding your personal data to help us to monitor
the numbers and the diversity of people who engage with us, as well
as a legitimate interest in making sure that we can follow up any
complaints or grievances which you may raise (or which people may
raise about you).

The circumstances under which we may share your personal data or disclose it to others

The Party will not sell your personal data to third parties.
Depending on how and why you provide us with your personal data it
may be shared within the Party (e.g. between local, regional and
national parts of the party) and our elected representatives. It may
also be shared with those who provide services to the Party (“service
providers”).

We may use service providers to undertake processing operations on
our behalf to provide us with a variety of administrative, statistical,
advertising and technical services. We will only supply service
providers with the minimum amount of personal data they need to fulfil
the services we request. We oblige all of our data processors to sign
contracts with us that clearly set out their commitment to respecting
individual rights, protecting your personal data – including not using it
for any purpose other than providing us with an agreed service or
fulfilling their legal obligations - and their commitments to assisting us
to help you exercise your rights as a data subject.

With your consent, service providers may hold personal data about
you in order to facilitate the provision of future services or financial
transactions to which you have agreed, such as a payment processor
retaining your payment details in order to process agreed future
payments from you.

Please note that some of our service providers are based outside of
the European Economic Area (the “EEA”). Where we transfer your
data to a service provider that is outside of the EEA we seek to ensure
that appropriate safeguards are in place to make sure that your
personal data is held securely and that your rights as a data subject
are upheld – in almost all cases we do this by ensuring that the
agreements between us and our chosen service providers contain
what are called the ‘model clauses’ that oblige them to treat your
personal data as if they themselves were based in the EEA.
In addition, we may share your personal data with third parties when
we are required to do so by law (for example, with the Police where
they ask us to assist them with their investigations). In some cases,
this may result in your personal data becoming public.
In particular, the Party and our candidates are required to submit
records, including personal data, of donations above certain
thresholds to the relevant regulatory authority. In some cases, some
of these donation details are made public. For more details about this,
please contact us.

However, save for the limited circumstances noted above, we will
never pass your personal data to any unrelated third parties unless
you have given us your permission to do so.

Additional details about cookies and technical information

A cookie is a small text file placed on your device when you visit a
website. You can accept or decline cookies through your browser
settings or other software. For more information about cookies, see
Information Commissioner's Office's Cookies Information
When you visit one of our websites, we may place one or more
cookies on your device. These are for purposes which include:

Improving your experience of visiting the site, including providing
personalised content
Gathering information you have submitted via the site
Processing requests for information or action that you have
made through the site
Processing login requests
Enabling your activity in one place to be used to decide on what
information, if any, to present to you in other places
Gathered statistical information about the usage of the site
Ensuring the smooth operation of online services
Remembering whether or not you have been shown a cookie
notification message on an earlier visit to the site
To make sure online adverts you may receive from us are
relevant to your interests.

By using one or more of our sites, you are consenting to our use of
cookies in accordance with this Notice. If you do not agree to our use
of cookies, then you should set your browser or other software
settings accordingly.

We may provide links to third party organisations with whom we have
affinity arrangements, such as an online retailer. In such cases
additional cookies may be placed to facilitate this arrangement and
the third parties may also gather personal data about you in line with
their own privacy policies. If a third party shares any personal data
gathered in this way with Patriotic Alternative, it will be made clear in its
own privacy policy.

We also provide options to share content on social media which may
result in your being directed to the social media network’s own
systems. If you proceed with this, those networks may gather personal
data about you in line with their own privacy policies. On our websites
or in other digital communications we may also use technologies
variously described as web beacons, pixel tags, clear gifs or tracking
pixels to provide us with information about how people have navigated
through the site or responded to the communication.

The Party takes the protection of your information very seriously. We
use encryption (SSL) to protect your personal data when appropriate,
and all the information provided to the Party is stored securely once
we receive it. People working or volunteering on behalf of the Party
only have access to the information they need, and the web servers
are stored in a high-security environment that is kept under 24-hour
guard. The Party may store your personal data on secure servers
either on our premises or in third party data centres.
Click on the following link to learn more about our Cookies Policy:
https://patrioticalternative.org.uk/cookies-policy/

Data retention policies

We only keep your personal data for as long as required to meet the
purposes set out in this Notice, unless a longer retention period is
required by law. For example, this may include holding your data after
you have ceased to engage with the party (such as by resigning or
ceasing to be a member) where we have a legitimate interest in doing
so, such as to enable us to respond effectively to grievances that may
arise after you cease to engage with us. Where we collect and hold
your details as part of our public interest work, this may also include
retaining those details for as long as you remain a registered voter in
the UK.

Where permitted by law, we may also save personal data for archiving
purposes in the public interest, including historical research. This may
involving passing such data to third parties who run historical archives.

Your rights over personal data

You have legal rights over any of your personal data that we hold.
RIGHT OF ACCESS
You may, at any time, request access to the personal data that we
hold which relates to you (sometimes called a subject access
request).

This right entitles you to receive a copy of the personal data that we
hold about you. It is not a right that allows you to request personal
data about other people, or a right to request specific documents from
us that do not relate to your personal data.

RIGHT TO RECTIFICATION AND ERASURE

You may, at any time, request that we correct personal data that we
hold about you which you believe is incorrect or inaccurate. You may
also ask us to erase personal data if you do not believe that we need
to continue retaining it (sometimes called the right to be forgotten).
Please note that we may ask you to verify any new data that you
provide to us and may take our own steps to check that the new data
you have supplied us with is accurate. Further, we are not always
obliged to erase personal data when asked to do so; if for any reason
we believe that we have a good legal reason to continue processing
personal data that you ask us to erase we will tell you what that
reason is at the time we respond to your request.

RIGHT TO RESTRICT PROCESSING

Where we process your personal data on the legal basis of us having
a legitimate interest to do so, you are entitled to ask us to stop
processing it in that way if you feel that our continuing to do so
impacts on your fundamental rights and freedoms or if you feel that
those legitimate interests are not valid.
You may also ask us to stop processing your personal data (a) if you
dispute the accuracy of that personal data and want us verify its
accuracy; (b) where it has been established that our use of the data is
unlawful but you do not want us to erase it; (c) where we no longer
need to process your personal data (and would otherwise dispose of
it) but you wish for us to continue storing it in order to enable you to
establish, exercise or defend legal claims.
If for any reason we believe that we have a good legal reason to
continue processing personal data that you ask us to stop processing,
we will tell you what that reason is, either at the time we first respond
to your request or after we have had the opportunity to consider and
investigate it.

RIGHT TO OPT OUT OF PROCESSING RELATING TO YOUR POLITICAL OPINIONS

You may, at any time, write to us to ask us to cease processing your
personal data which relates to your political opinions (such as how
you have voted in the past, and things that you have told us about
how you are likely to vote).

Please note that these requests can only be made about data which
relates to your political opinions; they will not affect our right to use
other aspects of your personal data.

RIGHT TO PORTABILITY

Where you wish to transfer certain personal data that we hold about
you, which is processed by automated means, to a third party you
may write to us and ask us to provide it to you in a commonly used
machine-readable format.

RIGHT TO STOP RECEIVING COMMUNICATIONS

Wherever possible, we will provide you with a choice about how we
can contact you to share information about the Party. You can opt out
of communications at any time by visiting
https://patrioticalternative.org.uk/unsubscribe. It may take several days for
requests submitted this way to become effective on our systems, or by
the methods described below.

EMAIL

If you provide us with your email address and indicate that we may do
so (e.g. by subscribing to an email distribution list or by ‘opting in’
through the membership page) we may send you further information
about the Party in the future. These communications will take the form
of emails promoting us and our work.
You can request that you cease to receive these kind of
communications from us at any time. The easiest way to do so is to
use the unsubscribe link provided at the bottom of any e-mail
messages that we send to you. You can also do so at any time by
visiting https://patrioticalternative.org.uk/unsubscribe. It may take several days
for requests submitted this way to become effective on our systems.

SMS MESSAGES

If you provide your mobile phone number, we may call or send you
text messages if you have given us permission to do so. You may
request to stop receiving SMS messages at any point.
You can stop receiving SMS text messages by following the
instructions to opt out provided within that text message. You can also
do so by at any time by visiting https://patrioticalternative.org.uk/unsubscribe. It
may take several days for requests submitted this way to become
effective on our systems.

POST AND TELEPHONE

We may contact you by post or telephone using information provided
to us through the electoral roll and other legitimate sources of contact
information for the purposes of campaigning, notifying you of our
values and policies, and checking your eligibility to donate.
We will respect any registration you hold with the Telephone
Preference Service except where you have opted in to receive
communications from us. Further, even if you are not on the
Telephone Preference Service register you may ask us to stop making
calls to you by telling one of our operators when we call you.

ONLINE ADVERTISING

If you provide us with your email address or telephone number we
may use it to ensure online adverts you receive from us are relevant
to you. These communications will take the form of online adverts
promoting us and our work.

You can opt out of online advertising at any time by visiting
https://patrioticalternative.org.uk/unsubscribe. It may take several days for
requests submitted this way to become effective on our systems. We
will have to share your data with relevant service providers. You may
still receive online advertising from time to time where providers are
unable to remove you from lists or their systems do not permit
exclusion lists.

GENERAL

While all of our direct marketing communications contain details of
how you can stop receiving them in the future you can either follow
those instructions (such as using the unsubscribe link in an email or
telling a telephone caller), visit https://patrioticalternative.org.uk/unsubscribe, or
ask us directly using the contact details below. If you do the latter,
please provide us with full details of the telephone numbers, postal
addresses, email addresses and so on to which you wish us to stop
sending communications to in order to help us deal with your request
quickly and accurately.

How to contact us

If you have any queries regarding the information set out here, if you
wish to exercise any of your rights set out above or if you think that it
has not been followed, please contact our Data Protection Officer on [email protected].

We will process any requests to stop receiving communications as
quickly and comprehensively as is practical although there may in
some cases be further communications already on their way to you
which cannot be stopped.

If you ask us to stop sending you information (e.g. by email, post,
phone or SMS text), we may keep a record of your information to
make sure we do not contact you again, up until the normal retention
period for that type of data. See our retention policy above for details.
Please note that this right to stop communications does not apply to
emails that we send to you that are a necessary part of us providing a
service to you (such as messaging you about your status as a
member or a volunteer) or us notifying you about how your personal
data is being used.

In addition, the right to stop communications does not apply to the
Election Address that we are permitted to send to you during certain
elections.

EXERCISING YOUR RIGHTS

You may exercise any of these rights by contacting us using the
details below and providing the necessary details for us to be able to
identify the relevant data and to act on your request accurately.
When you contact us making a request to exercise your rights we are
entitled to ask you to prove that you are who you say you are. We
may ask you to provide copies of relevant ID documents to help verify
your identity.

It will help us to process your request if you clearly state which right
you wish to exercise and, where relevant, why it is that you are
exercising it. The clearer and more specific you can be the faster and
more efficiently we can process the request. If you do not provide us
with sufficient information then we may delay actioning your request
until you have provided us with additional information (and where this
is the case we will tell you).

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